PO Box 1211
Lexington MS 39095
Welcome to the Holmes County Chancery Clerk web page! Here you will find information about our office and descriptions of our duties, plus our office address, telephone numbers, and email address. Please feel free to contact us if we can be of service to you.
Duties and Responsibilities
The Chancery Clerk occupies perhaps the most unique and diverse office in all of Mississippi government. The various duties given the Chancery Clerk by statute, or assumed voluntarily by the individual Clerk, cover a wide range of vitally important functions. The duties and functions of the Chancery Clerk are governed by an elaborate assortment of statutes and court rules, along with procedures established either by the State Department of Audit or the Department of Finance and Administration.
The duties of the Chancery Clerk include, but are not limited to, the following:
Custodian of Public Land Records:
- Receive and record all documents (Warranty Deeds, Deeds of Trust, Powers of Attorney, etc.) filed in Public Land Records
- Create and maintain various indexes for documents filed in public land records (i.e., subdivision index, sectional index, direct/reverse index, etc.)
- Process homestead exemption applications and assessment rolls through the State Tax Commission
- Account for all recording fees. (Fee Schedule)
Clerk of the Chancery Court:
- Receive and assign cases to one of our two Chancery Judges
- Maintain the court docket and file all records of the court
- Keep and preserve court minute books
- Issue process for service upon defendants
- Receive and account for various filing fees
- Process all phases of civil commitments, both mental health and drug and alcohol
- Transmit statistical data to the Administrative Offices of the Courts (AOC)
- Transmit divorce and other statistics to the Mississippi Department of Vital Records
- Process court records for appeals to the Supreme Court and Court of Appeals
- Serve as court appointed guardian, administrator, executor, conservator, or commissioner when called upon.
Clerk of the Board of Supervisors:
- Attend all meetings of the Board of Supervisors
- Assist the Board in equalizing the assessment rolls of real and personal property
- Receive and process all applications made for homestead exemption and the results to the State Tax Commission.
County Treasurer and County Auditor:
- As Treasurer, the Clerk prepares the claims docket and payrolls for all departments of the County, and after Board approval, he writes and signs checks for payments.
Collector of Delinquent Real Estate Taxes:
- Receive and maintain the list of lands sold for taxes on the last Monday of every August
- Receive, process and account for the redemption of all lands sold for taxes and make a record of the same
- Research owners and lien holders of lands sold for taxes an issue various forms of notice prior to the foreclosure of the right of redemption
- Issue tax deeds (clerk’s conveyance) on lands sold for taxes upon maturity.
- Record and preserve Military Discharges
- Serve as county-wide notary
- Receive and process applications for passports through the U.S. Department of State.